One On One Meeting Agenda Template Free

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One On One Meeting Sample Questions and 2 Best Agenda Templates
One On One Meeting Sample Questions and 2 Best Agenda Templates from

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One on one meetings are an essential part of effective team management. These meetings provide an opportunity for managers and their team members to discuss progress, address concerns, and set goals. However, without a clear agenda, these meetings can become unproductive and unfocused.

In this article, we will provide a free one on one meeting agenda template that you can use to structure your meetings. We will also discuss the benefits of using a template, offer tips for effective one on one meetings, and review popular agenda templates available online.

Agenda Template

Below is a one on one meeting agenda template that you can use as a starting point for your own meetings. Feel free to customize it based on your specific needs:

1. Check-in: Begin the meeting by asking how the team member is doing both personally and professionally. This sets a positive tone and shows that you care about their well-being.

2. Review Previous Goals: Discuss any goals that were set in the previous meeting and review progress made towards achieving them. This allows you to track performance and provide feedback.

3. Current Challenges: Give the team member an opportunity to share any current challenges or roadblocks they are facing. Listen actively and offer support or guidance as needed.

4. Agenda Topics: List any specific topics that you would like to discuss during the meeting. This ensures that important issues are addressed and nothing is overlooked.

5. Performance Feedback: Provide constructive feedback on the team member’s performance. Highlight strengths and areas for improvement, and offer suggestions for growth.

6. Goal Setting: Work together to set new goals for the upcoming period. Make sure these goals are specific, measurable, achievable, relevant, and time-bound (SMART).

7. Action Items: Identify any action items that need to be completed before the next meeting. Assign responsibilities and set deadlines to ensure accountability.

8. Follow-up: Schedule the next one on one meeting and briefly discuss any follow-up tasks or information that needs to be shared before then.

Benefits of Using a One On One Meeting Agenda Template

Using a one on one meeting agenda template offers several benefits:

1. Structure: A template provides a clear structure for the meeting, ensuring that all important topics are covered and nothing is overlooked.

2. Efficiency: With a template, the meeting can be conducted more efficiently as both the manager and team member come prepared with the necessary information and questions.

3. Focus: By setting an agenda, the meeting stays focused on the most important topics and helps avoid wasting time on unrelated or less important matters.

4. Accountability: An agenda template allows for the assignment of action items and deadlines, ensuring that tasks are completed and progress is made between meetings.

5. Consistency: Using a template ensures that each one on one meeting follows a consistent format, making it easier to compare progress over time and identify patterns or trends.

Tips for Effective One On One Meetings

Here are some tips for making your one on one meetings more effective:

1. Be Prepared: Take the time to review the team member’s performance and prepare any feedback or questions in advance.

2. Active Listening: Listen attentively and show genuine interest in what the team member is saying. This helps build trust and encourages open communication.

3. Focus on Development: Use the meeting as an opportunity to support the team member’s professional growth and development. Offer guidance, resources, and opportunities for skill-building.

4. Encourage Two-Way Feedback: Create a safe space for the team member to provide feedback on their experiences, challenges, and suggestions for improvement.

5. Set Realistic Goals: Collaborate with the team member to set goals that are challenging yet achievable. Make sure they align with the team member’s aspirations and the organization’s objectives.

Review of Popular One On One Meeting Agenda Templates

There are several one on one meeting agenda templates available online. Here are some popular ones:

1. Evernote: Evernote offers a simple yet effective template that includes sections for check-ins, goal setting, and action items.

2. Trello: Trello provides a customizable template that allows you to track progress, set priorities, and assign tasks.

3. Google Docs: Google Docs offers a variety of one on one meeting agenda templates that can be easily shared and collaborated on.

4. Asana: Asana provides a comprehensive template that covers all aspects of the one on one meeting, including goal setting and feedback.


A one on one meeting agenda template is a valuable tool for managers to effectively structure and conduct meetings with their team members. It provides a clear outline of the topics to be discussed, ensuring that important issues are addressed and progress is made. By using a template, managers can enhance the efficiency and effectiveness of their one on one meetings, leading to improved communication, collaboration, and performance within the team.

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