Voluntary Resignation Form Template

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Voluntary resignation form in Word and Pdf formats
Voluntary resignation form in Word and Pdf formats from www.dexform.com

Are you considering leaving your current job? If so, you may need to submit a voluntary resignation form to your employer. This document serves as a formal notice of your intention to resign and provides important details about your departure. In this article, we will discuss the importance of a voluntary resignation form and provide a template that you can use.

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Importance of a Voluntary Resignation Form

A voluntary resignation form is an essential document when it comes to leaving a job. It serves as a written record of your intention to resign and can be used as evidence in case of any disputes or misunderstandings in the future. This form also ensures that you provide all the necessary information related to your departure, such as your last working day, reason for resigning, and any pending obligations.

By submitting a resignation form, you demonstrate professionalism and respect towards your employer. It allows them to make necessary arrangements for your departure and find a suitable replacement. Additionally, it helps maintain a positive relationship with your employer, which can be beneficial for future job references or networking opportunities.

Voluntary Resignation Form Template

Below is a template for a voluntary resignation form:

Your Name: [Your Name]
Position: [Your Position]
Company Name: [Company Name]
Last Working Day: [Date]
Reason for Resignation: [Reason for Resignation]
Any Pending Obligations: [Pending Obligations]

How to Use the Template

To use the voluntary resignation form template, follow these steps:

  1. Copy the template above and paste it into a blank document.
  2. Replace the placeholders in square brackets with your own information.
  3. Review the completed form for accuracy and make any necessary edits.
  4. Print the form or save it as a digital document.
  5. Submit the form to your employer according to their preferred method (e.g., email, in-person).

Tips for Writing a Voluntary Resignation Letter

When writing your voluntary resignation letter, consider the following tips:

  • Be clear and concise: State your intention to resign and provide the necessary details in a straightforward manner.
  • Express gratitude: Thank your employer for the opportunities and experiences you had during your tenure.
  • Avoid negativity: Regardless of your reasons for leaving, maintain a positive tone and avoid criticizing the company or coworkers.
  • Offer assistance: If possible, offer to assist with the transition or provide recommendations for your replacement.
  • Proofread: Check your letter for any errors or typos before submitting it.

Common Mistakes to Avoid

Here are some common mistakes to avoid when writing a voluntary resignation letter:

  • Being overly emotional or personal in your letter.
  • Providing too much unnecessary information.
  • Forgetting to include your contact information.
  • Sending the letter without proofreading it.
  • Using unprofessional language or tone.

Reviewing Your Resignation Letter

Before submitting your resignation letter, take the time to review it. Ensure that all the necessary information is included and that there are no grammatical or spelling errors. It may also be helpful to have someone else read it to get a fresh perspective. Once you are satisfied with the letter, you can proceed with submitting it to your employer.

Sample Voluntary Resignation Letter

Here is a sample voluntary resignation letter:

[Your Name]

[Your Address]

[City, State, Zip Code]

[Email Address]

[Phone Number]


[Recipient’s Name]

[Recipient’s Position]

[Company Name]

[Company Address]

[City, State, Zip Code]

Dear [Recipient’s Name],

I am writing to formally resign from my position as [Your Position] at [Company Name]. My last working day will be [Last Working Day], providing the standard notice period of [Notice Period, if applicable].

I have thoroughly enjoyed my time at [Company Name] and am grateful for the opportunities and experiences I have gained during my tenure. I believe that the skills and knowledge I have acquired will serve me well in my future endeavors.

The reason for my resignation is [Reason for Resignation]. I have carefully considered this decision and believe it is in my best interest to pursue new challenges and opportunities.

I am committed to making this transition as smooth as possible. Please let me know if there are any pending obligations or tasks that require my attention before my departure. I am more than willing to assist with the transition or provide recommendations for my replacement.

Thank you for your understanding and support throughout my time at [Company Name]. I appreciate the guidance and mentorship I have received from you and the entire team.

Please do not hesitate to reach out to me if you require any further information or if there is anything else I can do to facilitate a smooth transition.

Thank you once again for the opportunity to be a part of [Company Name]. I wish you and the entire team continued success in the future.


[Your Name]

Frequently Asked Questions

1. Can I submit my resignation form via email?

Yes, you can submit your resignation form via email. However, it is recommended to follow your company’s preferred method of submission.

2. Do I need to provide a reason for my resignation?

While it is not mandatory to provide a reason for your resignation, it is often considered professional to include a brief explanation. This helps your employer understand your decision and can contribute to a positive relationship.


A voluntary resignation form is an important document when it comes to leaving a job. It ensures that you provide all the necessary details and serves as a formal notice of your intention to resign. By using the provided template and following the tips mentioned, you can create a professional and effective voluntary resignation letter. Remember to review your letter before submitting it and maintain a positive tone throughout the process. Good luck with your future endeavors!

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