An International Shipping Invoice Template is a formal document that serves as a detailed record of a shipment sent to a foreign country. It acts as a crucial communication tool between the seller, buyer, and customs authorities, providing vital information about the goods being shipped and their associated costs.
Essential Elements of an International Shipping Invoice Template
A well-structured International Shipping Invoice Template should include the following essential elements:
1. Seller Information
Free Commercial Invoice Template PDF WORD
Company Name: The full legal name of the seller or exporting company.
Address: The complete address of the seller, including street address, city, state, country, and postal code.
Contact Information: The seller’s phone number, email address, and website.
Tax Identification Number (TIN): The seller’s unique tax identification number, if applicable.
2. Buyer Information
Company Name: The full legal name of the buyer or importing company.
Address: The complete address of the buyer, including street address, city, state, country, and postal code.
Contact Information: The buyer’s phone number, email address, and website.
Tax Identification Number (TIN): The buyer’s unique tax identification number, if applicable.
3. Invoice Number
A unique, sequential number assigned to each invoice. This number should be easily identifiable and referenceable.
4. Invoice Date
The date the invoice is issued.
5. Shipment Information
Shipping Terms: The agreed-upon shipping terms, such as FOB (Free on Board), CIF (Cost, Insurance, and Freight), or EXW (Ex-Works).
Mode of Transportation: The method of transportation used for the shipment, such as air, sea, or land.
Shipping Date: The date the shipment was dispatched.
Expected Arrival Date: The estimated date of arrival at the destination.
Packing List: A reference to the accompanying packing list that details the contents and quantities of the shipment.
